Microsoft Powerpoint 2007 - Views

Get A Different Perspective On Your Powerpoint Presentation

Use the right view for the job when developing your presentation.

Understanding Powerpoint Views

Powerpoint provides you with three different views to help you develop your presentation: Normal, Slide Sorter and Slide Show. To switch from one view to another, click on the appropriate view button on the status bar in the bottom right of the work space. Hovering over each one will display a tooltip telling you which one it is.

Powerpoint View Buttons

Alternatively, you can use the buttons in the Presentation Views group on the View tab.

Powerpoint View Buttons on the View tab

Here's a description of each available view:

The slides and outline panes

Normal View

Using the normal view allows you to work with the underlying components of a presentation - the outline, slides and notes - each in its own pane. These panes allow you to modify each of those components. The slides and outline panes are found to the left of the work space by default whereas the notes pane is found at the bottom. The outline pane is used for designing and organising your presentation's content. The slides pane is used to add elements such as text, graphics, movies and sounds to the slides in your presentation. As you might imagine, the notes pane is used to hold speaker notes to discreetly help you or to share with your audience.

Slides Pane

The slides pane in normal view displays a list of thumbnail images providing a preview of each slide. When you click on a slide to select it, it displays in the workspace for you to amend. You can step through the slides in the slides pane by pressing the up and down arrow keys or the page up and page down keys on your keyboard.

Outline Pane

When you switch to using the outline pane by clicking on its tab, you will see a list of numbered headings, each one corresponding to a slide. Click on a heading to display that slide in the workspace.

Slide Sorter View

In slide sorter view thumbnails of all the slides in your presentation are laid out for you in the workspace. As it provides an overall view of your presentation, it's a good tool to help you arrange and resequence the slides it comprises.

Slide Show View

Slide show view is used to deliver the presentation. It steps through each slide sequentially. To move to the next slide in the sequence, press enter or click the screen. After the last slide has been displayed, a blank screen is presented which you will have to click to end the slide show.